How an HR Guru Speeds Up Task Delegation With Clockify
“Clockify helps me optimize time allocation, ensuring that each day is spent productively.”
– Benjamin Moróne
Entrepreneur Benjamin Moróne is the founder of Zabota — an agency that specializes in recruiting e-commerce and marketing talent from Europe and Latin America.
Benjamin’s team is fully remote, which meant certain productivity challenges at first:
"My conclusion is that people massively underestimate the time that they spend idling. When you first begin a venture, there are so many things that need to be done. Just tons of tiny little tasks that all add up."
To ensure his team makes the most of their time at work and maintains accountability, Benjamin knew he needed time tracking software. We sat down for a chat to discuss why he chose Clockify.
How Clockify helps Benjamin and his team
Before Benjamin and the folks at Zabota started tracking time with Clockify, they grossly overestimated their efficiency:
"Clockify has revolutionized how I manage time, both personally and in my business. Initially, I overestimated my productive hours. A time audit using Clockify revealed the truth: a significant portion of my day was lost to distractions."
Fortunately, Clockify painted a more realistic picture of Benjamin’s work time. Based on the insights he gets from Clockify each day, Benjamin decides which tasks to delegate, and to whom:
Let’s see which Clockify benefits help Benjamin the most.
Benefit #1: More transparency
To get a bird’s-eye view of his team’s work, Benjamin uses summary reports:
“We mostly use the summary feature to get a complete view of hours worked and break down the types of tasks people are spending their time on each day.”
As you and your team track time in Clockify, the platform automatically generates a series of visual reports based on your time logs. This gives you a real-time overview of what everyone is working on.
For Benjamin, this is a way to spot bottlenecks on time:
“At the end of the work week, I look through where my team spends their time. If there is anything out of the ordinary, I’ll ask team members about any bottlenecks, and we will brainstorm about how to increase efficiency. I also analyze my own time and take myself through a similar exercise.”
As a result, Benjamin always knows if he needs to make changes to the team’s workflow for increased efficiency.
Benefit #2: Better resource allocation
Apart from auditing how they spend their time, Clockify helps Benjamin and his team better allocate time for their future endeavors:
“Clockify helps me analyze and optimize my time allocation, ensuring that each day is spent productively. For my team, Clockify helps track work hours for payroll.”
In Clockify, Benjamin can set the cost and billable rates for his team’s projects, like below:
Once you set these rates, Clockify automatically calculates the profitability of each project and task. You can view the results on a graph in the summary report:
As a result, you can always see which clients and projects are the most valuable — and where to allocate your resources for maximum profitability.
Benefit #3: Efficiency through integrations
All remote-first companies run on a carefully arranged tech stack — and your time tracker needs to work well with existing tools.
Clockify supports tons of integrations with popular productivity software. For Benjamin, the Airtable integration was a game-changer:
“The ability to track time on specific tasks from the Kanban board is great. It allows me to get more granular with the time tracking. While using the browser version of Airtable, I discovered I can track time just by just clicking on the Kanban card. This was a mindblowing discovery.”
With this integration, Benjamin saves valuable time he’d otherwise spend switching back and forth between Clockify and Airtable, and entering the same data twice in both apps.
Delegate tasks confidently with Clockify
You’ve seen how Benjamin Moróne and his team at Zabota use Clockify to be more productive every day.
With Clockify, you can also:
- Make your team more accountable,
- Allocate resources more effectively, and
- Work more efficiently across different apps — thanks to integrations.
Stop worrying whether you’ve assigned tasks most efficiently.
