Profile settings
Each user can set their preferences in the Profile settings. Settings are applied per-user basis.
Meaning, the changes you make will affect only you:
- Rearrange items in your sidebar by drag and drop
- Move items you rarely use to the Show more section
Access Profile settings by clicking on your profile in the upper left corner.
In Profile settings, you can choose to manage:
- My profile
- Preferences
My profile #
If you’d like to update your personal information, such as your email address, profile picture, or username, you can do so directly from your CAKE.com account. Simply click Manage CAKE.com account in the Profile settings, and you’ll be redirected to your CAKE.com account page where you can make all the necessary changes.
Any updates you make will automatically sync with your Clockify Workspace.
For more information on how to edit your profile, check out this page.
Preferences #
In this section, you can personalize settings related to your profile information, email notifications, and access more advanced configurations.
Manage your profile preferences in one of the three tabs:
General settings #
Customize how you use the app. You can choose your preferred app theme, change the language, and adjust other settings to make your work easier.
You can modify the following preferences:
- Themes: Easily switch between dark and light themes
- Language: Change the language of the app
- Group time entries: Choose to group similar time entries or keep them separate
- Collapse user list: Opt to make the project list more compact
- Task filter: Activate or deactivate the task filter for better organization
- Time settings: Customize time-related settings like time zone, date format, time format and day start
To adjust a user’s Week start, edit their profile on the Team page.
Change language #
In addition to English, you can also use Clockify in your native language (French, German, Russian, Spanish, Portuguese, Korean, Japanese). Change the interface language in your Profile settings.
If you invite a new user to your workspace, they’ll inherit your language setting during signup. They can change if they want to.
Desktop and mobile apps take language based on the operating system (profile settings are only applied to the web version).
Email notifications #
Control which emails you get from Clockify (newsletter, personal weekly report, and long-running timers) by choosing Email preferences in your Profile settings.
- Newsletter – Receive a monthly email about new features in Clockify
- Onboarding – Receive an email series about key features and activities when joining Clockify
- Weekly report – Receive a weekly email about your time tracking activities
- Long-running timer – Receive an email when a time entry is running more than 8 hours
- Scheduled reports – Receive shared reports you’ve scheduled to email
- Approval – Receive an email when a timesheet is submitted, rejected, withdrawn, or approved
- Time off – Receive an email when balance is updated, or a time off request is submitted, approved, or rejected
- Alerts – Receive an email when a project or task reaches a certain percentage of its estimated time or budget
- Reminders – Receive an email when you or your teammates miss or go over time tracking targets
- Schedule – Receive an email about your scheduled assignments
Clockify may still send you messages regarding your account, required service announcements, legal notifications, and privacy matters.
In order to receive these email notifications, you need to have a verified email and also check which type of notifications you’d like to receive in Email preferences.
You can also unsubscribe from any type of email you receive by clicking Unsubscribe at the bottom of the email.
Advanced settings #
Fine-tune your account in the Advanced settings section for enhanced security and efficiency. Find options like API key management and webhooks configuration.
Manage API keys #
It’s important to save your API keys in a secure place. If you lose a key, or don’t save it, generating a new one will deactivate the old key, potentially breaking existing setups and integrations.
In Clockify, you can save your API keys and edit them, as needed.
Find your API key settings in the Advanced tab of your Profile settings.
Click Manage API keys button and see a list of all the APIs you’ve generated on the page that opens.
Here, you can manage your API keys in a few different ways.
Generate API key
To create a new key:
- Click Generate new at the top right corner of the page
- Generate API key window opens
- Enter a name for your new API key
Give a descriptive name, so that you know what it is for. - Click Generate
Your new key will be automatically created and added to the list on the Manage API keys page.
Edit API key
If you need to make some changes to the API key:
- Click the three-dots menu next to the API key you want to disable
- Choose Rename/Delete option
- Enter new name or click Delete to confirm the action
New API key name is automatically updated on the Manage API keys page.
After being deleted, that API key can no longer be used and is automatically removed from the Manage API keys page and the Accounts tab in the Workspace settings.
Webhooks #
Create webhooks to receive real-time notifications and data updates.
- Navigate to Preferences
- Choose Advanced tab
- Find the Webhooks section and click on Manage webhooks
- You’ll jump to the Webhooks page
If you’re a member of multiple workspaces, you can choose the workspace you’d like to create the webhook for.
Follow these steps to set up webhooks:
- Go to Preferences
- Select the Advanced tab
- In the Webhooks section, click on Manage webhooks
- You will be redirected to the Webhooks page
If you are part of multiple workspaces, choose the relevant workspace.
To create a new webhook:
- Click on the Create new button at the top right corner
- In the Create webhook window, provide the following details:
Name: Specify a name for your webhook
Endpoint: Enter the webhook’s endpoint URL
Event: Choose the event that will trigger the webhook - Click on Create to complete the process