Free Billable Hours Calculator

Track billable hours, set hourly rates, and get your billable hours calculated automatically, which you can export as reports and invoices.

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Watch demo (6:16)

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How billable hours calculator works

Step 1

Create account

Sign up for free

Step 2

Set up projects

Create projects, categorize them by clients, and create tasks on projects.

Set up projects for billable hours calculator
Step 3

Set hourly rates

You can set a different hourly rate for each project and task, and choose what's billable.

Set up hourly rates for billable hours calculator
Step 4

Track time

Select an activity (client, project, and task), create a time entry for it, and make sure you've marked it as billable.

billable hours calculator time tracking apps
Step 5

Billable hours calculated in reports

You can run an online report to see how much money you've earned. When the time comes, export the report as PDF, Excel, or CSV, or share a link to the report with your client.

Download PDF samples: SummaryDetailedWeekly

PDF time exports of billable hours
Step 6

Set budget and track progress

Set estimate in time or money for your client projects, choose if they reset each month, track progress, and get alerts when you're over budget.

Project budget for billable hours
Step 7

Issue invoices

Create professional looking invoices from your billable hours and rates with just a few clicks.

Download invoice sample

Invoice based on billable hours

See how billable hours calculator works

Learn more about how to calculate billable hours

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