Free Employee Overtime Tracker

Clockify is a simple overtime tracker that lets you and your team track work hours across projects, see who worked how much and when, and export data for payroll.

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What is the best way to track employee hours?

Clockify is an employee productivity tracking app that tracks work hours and categorizes time entries using timesheets. With its accurate tracking abilities across the web and apps, you no longer have to fill out, scan, and store paper timesheets.

How does it work?

An employee logs in, selects what they've worked on, and either starts a timer or manually enters work hours in a timesheet. Then, you can immediately see tracked time in reports and export the data for payroll.

With Clockify, you can see:

OT (overtime) hours
Who took some time off
Who worked on what and when
How much money each project brings in
How much you need to pay each team member

How to track employee overtime hours with Clockify?

Tracking work hours and overtime has always been a rigid and unnecessarily complex process with traditional timesheets.

Nowadays, apps such as Clockify simplify that process and allow you to do your job without worrying about trivial issues regarding task and project management.

Therefore, here are some instructions to get you familiarized with Clockify and how you can fully utilize it.

Step 1

Create Clockify account

Before you can start tracking overtime, you'll have to create a Clockify account. Tracked data will be synchronized across all devices you have Clockify installed on.

Step 2

Invite your team

You can invite an unlimited number of people to Clockify's workspace via email invites — it's free, regardless of the plan you're on.

Step 3

Employees enter hours in web timesheet

Each team member gets their own timesheet, where they can select what they worked on and log how much time they spent on it.

Employees log their overtime hours in the timesheet

Or employees can clock-in and clock-out via app

Employees can start a timer via web, desktop, and mobile app to track their overtime. Clocking-in and clocking-out can also be automated so the timer automatically starts and ends when they turn on the browser.

Step 4

See who works on what in real time

Team Dashboard shows you who currently works on what (their running timer), when was their last activity, and see a visual breakdown of their workweek.

Dashboard shows you who works on what at the moment and how they week looks like

Step 5

Track daily overtime hours

Track employee arrival and departure times, breaks, overtime, and time off on a daily basis.

Attendance report in Clockify (screenshot)

Step 6

Check employee hours in reports

Weekly reports help see who logged how much time each day in the week. You can see if they've worked overtime, who took time off, who's going away on a vacation, and drill down into the data using filters and export time and attendance in PDF, CSV, and Excel.

Weekly report shows you how much everyone in your team worked and their overtime

Learn: How to set up a simple clock-in clock-out system | Tracking vacation and PTO

Step 7

Export data for payroll

You can run an online report and break down time tracking data however you need. When the time comes, export the report as PDF, Excel, or CSV.

Download report samples: PDF • CSV • Excel

Overtime tracking features

Insanely simple

Unlimited users

Free no matter how many team members you have.

Team activity

See who works on what in real time.

Works across devices

Track overtime from any device.

Export data

Download all overtime data in PDF, CSV, and Excel.

Hourly rates

Billable/payroll hours are calculated automatically.

Reminders

Get an automatic reminder if you forget to log time.

Lock timesheets

Prevent users from changing historic data.

Tasks

Set up tasks and track project progress.