We all know the importance of proper time management – if you manage your time flawlessly, you’ll be able to perform high-quality work, but in less time. And time management tools represent the technology that can help you achieve this.
They include work hours trackers, communication platforms, project and task organizers, scheduling software, team management systems, calendar apps, and mind mapping tools, among other essentials.
So, here are the best 24 time management apps in 2019 meant to help you make the most of your time, at any time:
- Clockify – work hours tracker
- Google Hangouts – communication platform
- Remember the Milk – task manager
- Clara – meeting scheduler
- Forest – focus app
- RescueTime – automatic productivity tracker
- My Noise – noise generator
- Kiwake – unconventional alarm clock
- Nimbus Note – note manager
- Epic Win – RPG game-style task manager
- Asana – team organizer
- Focus@Will – collection of neuroscience-based music
- Join.me – online meetings scheduler
- Instapaper – bookmarking service
- Flow – project and team manager
- Loop – a mobile habit tracker
- TimeTree– shared calendar app
- SyncBack – backup software
- Mind42 – online mind mapping software
- MyLifeOrganized – GTD task organizer and manager
- Taskade – task manager and collaboration tool
- Sanebox – an email manager
- IFTTT – a conditional statements creator
- Bear – a note-taking app
Clockify – work hours tracker
Clockify is the ultimate tool meant to improve your time management – this time tracker and time management app enables you to track the time you spend on various activities, providing you with data meant to improve your work routine.
The Clockify time management software helps you track work hours, before calculating your billable hours and payroll. You’ll also be able to assess whether you always spend your time at work on productive activities, or not.
Once you create an account, you can choose how you want to track time, on the Time Tracker page:
- Timer mode: just start the timer once you start working on an activity, and stop it as soon as you’re done.
- Manual mode: enter the time you’ve spent working on an activity manually. Alternatively, you can enter time manually in the Timesheet view.
After you’ve logged all your time, you can generate Reports (Summary, Detailed or Weekly) indicating how productive you are with your work within a specific time period (week, month or year), and how much you need to invoice your clients.
Available: Firefox, Chrome, Android, iOS, macOS, Windows, Linux
Google Hangouts – communication platform
Google Hangouts is a powerful communications platform – you and your team can conduct video, audio and textual chats any time you need.
You’ll be able to:
- message your coworkers
- conduct free video and voice calls
- take part in conversations with one person or an entire group, even when offline
You can also participate in group chats with up to 150 people, and group video calls with up to 10 people. For easier setup, you can start the group video call directly from your Gmail account.
In addition, you’ll be able to share images, videos, maps, and many other formats meant to clarify your thoughts in a conversation.
If you connect Google Hangouts with Google Voice, you’ll also be able to manage SMS messages, as well as access your voicemail.
Available: Web, Android, iOS, Chrome, Firefox
Remember the Milk – task manager
Remember the Milk is the perfect task manager among time management tools, one meant to help you remember (and be encouraged to tackle) items in your to-do list.
This simple virtual assistant allows you to:
- add tasks
- associate tasks with sub-tasks
- define due dates for everything you need to do today, tomorrow, this week, or any other time
The system distinguishes between personal and business tasks, but you can also take your to-do list game further. Smart lists are created based on special criteria you’ve previously defined – they’re updated automatically, once something about your tasks changes.
The number of platforms where Remember the Milk is available is another astonishing feature.
Available: Chrome, Firefox, Safari, Microsoft Edge, Mac, Windows, Linux, iOS, Android, Blackberry, Fire, Apple Watch
Clara – meeting scheduler
Clara is an AI email time management software meant to streamline your meetings, by helping you schedule and coordinate them.
You’ll be able to set up meetings easily by automating the process of arranging a meeting through email. Once you install Clara, each time you need to finalize agreements for a meeting, it will find a solution that fits well with everyone’s schedule. It will also send out follow-ups and invites to attendees, before noting in everything in your calendar.
Considering that this time management software tackles all your meeting-related email correspondence automatically, you’ll be able to:
- enjoy a decluttered inbox
- focus on daily activities that really matter, instead of wasting a lot of your day on scheduling
Forest – focus app
Forest is the ultimate focus app that helps you save time, by encouraging you to pursue your tasks and avoid procrastinating on your phone.
The gist is simple:
- you blacklist websites you want to avoid.
- when you want to focus on a task, you plant a virtual seed – within the next 30 minutes, the seed grows into a virtual tree, but only if you stay focused on the task
- If you falter on your task, and check a website you’ve previously blacklisted, your tree withers and dies instantly
- If you manage to stay focused on all your tasks within their 30-minute time-frames, you cultivate an entire forest
As an added bonus, if you spend the virtual coins you earn in the tool, the Forest team contacts their partners, Trees for The Future, and arranges for a real tree to be planted somewhere.
Available: Android, iOS, Chrome, Firefox
RescueTime – automatic productivity tracker
While Clockify is a straightforward work hours tracker, RescueTime plays out more like an automatic productivity tracker. It automatically measures the amount of time you spend on various software or websites and then stores this data to an easily accessible cloud.
Once you install it, you’ll get accurate data on how long you procrastinate on various time-consuming websites – the app immediately starts recording time as soon as you switch from one website to another.
You can also set up alarms that notify you when you’ve already spent to much time on a blacklisted website – for example, you can set the alarm up so that it notifies you when the 2 hours you’ve designated as the daily upper limit for Facebook, expire.
Available: Web, Android, iOS, macOS, Windows, Chrome, Firefox, Linux
My Noise – noise generator
MyNoise is an effective noise generator that offers a large number of sounds meant to help you stay focused on your work.
You can choose your preferred group of sounds, and then adjust the volume for the individual sounds within that group.
The selection ranges from the usual to the unexpected:
- Rain on a tent offers the soothing sounds of rain falling above your tent. And, you’re prompted to combine this group of sounds with the “Jungle” selection, for a maximum immersive effect.
- Examination hall offers you the unexpectedly relaxing sounds of a University hall during an exam: you can listen to distant coughing, pen clicking, writing, and faint footsteps of your supervisor. What better way to make you concentrate on a task at hand than to look back to the days when you had no choice but to finish your paper before the time is up?
These are just 2 of the many options you can choose from – the tool also offers regular interesting updates.
Available: Web, iOS, Android
Kiwake – unconventional alarm clock
Kiwake is an interesting twist to the old alarm clock formula – you have to prove you’ve left your bed, and there is no snoozing option at all.
Once the first alarm goes off, you’re prompted to get up and take a picture of a specific object located far from your bed.
Then, you have to complete a quick mini-game, in order to wake up your mind.
In the end, you’re prompted to go over your schedule for the day and review your main goals.
Once you’ve completed all these steps, the alarm shuts down.
Luckily, Kiwake doesn’t require you to jump upright straight away – if you set up a cooldown timer, you’ll be allowed to stretch first. But, for no longer than 3 minutes.
Available: iOS, Android
Nimbus Note – note manager
Nimbus Note is a simple note manager – you’ll be able to create and edit notes, sort them in folders and subfolders, and then share them with coworkers.
The tool lets you sort and organize your notes, as well as add context to them, by labeling them with tags.
Nimbus Note also lets you add supporting material to your notes, in the form of audio, video and image files.
You can then turn your notes into comprehensive to-do lists, meant to help you keep track of your assignments.
The standout feature is that you can digitize paper documents, such as business cards and pictures. Also, owing to the available text recognition component, you’ll be able to manipulate text in the digitized documents as well.
Available: Online, Windows, Chrome, Opera, Android, iOS, Chrome
Epic Win – RPG game-style task manager
Epic Win takes keeping track of your to-do lists to a whole new level – by gamifying the entire process to a fun RPG game.
Once you open the tool, you’ll be prompted to list your chores and reminders, before your avatar takes over – he’ll suffer the consequences if you fail to complete a task, or gain a reward if you manage to power through.
You’ll be able to tackle repeating tasks, track overdue events, and view reminders – each time you complete a task, your avatar destroys it, leveling up, improving its stats, and gaining riches in the process.
One interesting tidbit is that the avatar changes over time, in order to reflect your routine – it will differ depending on whether you barely manage to juggle your priorities, or have nothing but victories.
Available: Android, iOS
Asana – team organizer
Asana is meant to improve your time management by streamlining team collaboration – your team can easily manage tasks and projects, and not waste a minute wondering about who needs to do what, and when.
You’ll be able to:
- prioritize tasks and projects
- define deadlines
- specify project details
- assign tasks to the most appropriate team members
Once you’ve done that, you’ll be able to follow the tasks’ progress on a straightforward visual project plan, one which allows you to notice and prevent potential problems, gaps, and overlaps.
One standout Asana feature is its Focus Mode – this mode allows you to see and tackle one task at a time, without feeling tempted to succumb to the dangers of multitasking.
Available: Android, iOS, Chrome
Clockify pro tip
Asana is just the tip of the iceberg when it comes to team organizers – you can find 19 other great team management tools in our list of Best team management software.
Focus@Will – collection of neuroscience-based music
Focus@Will provides you with instrumental music meant to help you finish work faster and procrastinate less, by increasing your productivity and focus levels.
The app combines neuroscience and music – you get tens of thousands of hours of instrumental music, in 50 channels that are updated with new tracks every month.
The bonus channel of the app is the one specifically designed for people with ADD and ADHD – so, with this Focus@Will, focus isn’t off limits for anyone.
According to its creators, this time management software eases you into productivity within 20 minutes, which is the time needed for the music to blend in with your thoughts.
Once you’ve grown accustomed to the music, it keeps you in focused state for a 200-minute session.
Available: Web, Android, iOS
Join.me – online meetings scheduler
Join.me is designed to help you set up online meetings and web conferences, as well as share your screen with collaborators. You’ll save a lot of time you’d otherwise spend getting everyone from your team together in front of the same screen.
With this scheduling app, you’ll be able to set up or join conference calls, participate in live text chats, and enjoy a number of sharing options:
- sharing a screen
- sharing screen control
- multiple screen sharing
You’ll also be able to manipulate meetings, by scheduling, annotating, recording, locking or exiting them when you see fit.
You can include 250 participants who can join in from over 40 countries, and then track who’s in attendance, or even remove members who are disrupting your workflow.
Available: Android, iOS, Windows, Chrome
Instapaper – bookmarking service
Instapaper is perfect for when you want to save something you’ve found on the Internet for later – news articles, quotes, videos, or anything you may encounter but have no time to tackle right now.
Later on, you’ll be able to read and manage the saved content, and even include highlights and comments to the text.
You can access your saved documents across a variety of devices, even offline, as everything syncs together automatically.
With this time management tool, even when you’re waiting at the dentist, or going through a tedious work commute, you can enjoy interesting content, and not waste a minute of your time.
The bonus features include speed reading (which helps you read up to 3x faster), text-to-speech playlists, and a straightforward search system.
Available: Android, iOS, Kindle
Flow – project and team manager
Flow is a straightforward management software meant to help you manage projects and teams, as well as track the tasks you’re working on with your team.
You’ll be able to plan and manage projects, keep track of everything through progress timelines, and visually organize your workflow through a drag & drop system.
Flow also allows you to:
- track your task’s progress
- associate tasks with notes, comments, and subtasks
- link tasks with specific start times and deadlines.
The tool also provides you with effective integration with Slack, so you can share project updates with your team, and even create tasks, through the /flow command in slackbot.
When it comes to team management, you’ll be able to manage multiple teams separately, as well as define user permissions, by distinguishing between private and public projects.
Available: Android, iOS, Windows, macOS
Clockify pro tip
For other efficient project management tools similar to Flow, consult our Definitive guide to the best project management tools.
Loop – Habit Tracker – a mobile habit tracker
Loop – Habit Tracker is a straightforward, open-source habit tracker meant to help you sustain good habits and reach your goals – complete with graphs and charts showing your progress over time.
Once you decide to cultivate a habit, select an hour when you want to tackle it each day, one time a week, or 3 times a week, and then set a reminder within the app.
You’ll then be able to check, dismiss, or snooze the habit directly from the received notification.
The app also allows you to track your habit score within graphs, charts, and statistics, and then it calculates the progress you’ve achieved with the said habit, through a specialized formula:
- If you follow your schedule, the habit becomes stronger
- if you skip a few days, the habit becomes weaker – but the app doesn’t annul the progress you’ve made so far
For extra functionality, you can even install Loop – Habit Tracker on your Android Watch and manage habits and its reminders as easy as ever.
TimeTree – shared calendar app
TimeTree is a shared calendar app meant to help you coordinate events in your calendar together with friends, colleagues, family, or whoever you need. You’ll be able to plan family-oriented events, schedule your academic life, organize your work, delegate tasks, or even set-up romantic dates.
The TimeTree app lets you:
- create calendars for each group of people
- add and chat with members
- share files and notes
- set reminders
- synchronize all calendars together to make sure nothing ever overlaps
In essence, you’ll be able to manage shopping lists, anniversaries, school schedules, daily meetings, inventory schedules, and much more, in 13 languages.
Available: Web, Android, iOS
SyncBack – backup software
SyncBack is an online backup software for your data – you’ll be able to back up, sync, and restore your files automatically, and in regular intervals.
This software offers three solutions you can choose from, and each has its own set of features and functionalities:
- SyckBackFree – a free, basic backup solution
- SyncBackSE – an enhanced backup solution compatible with Windows servers and workstations
- SyncBackPro – a backup solution that combines personal and business needs, with cloud backup support and scripting
You’ll be able to back up your important data to popular cloud services such as Dropbox, OneDrive, and Google Drive – you’ll also be able to back up your data on multiple operating systems.
Available: Windows, Mac, Linux, Android
Mind42 – online mind mapping software
Mind42 is a free, browser-based mind mapping tool with collaboration features that allows you to make sense of and plan your thoughts, as well as visualize your work.
You’ll be able to create structured diagrams to serve as your to-do lists, but also brainstorm ideas, organize events, and add an accompanying image to each branch – you can then keep these lists private or share them with others.
The thoughts and actions you can capture and link with Mind42 are numerous, so you can use this time management app for business and private plans – from brainstorming ideas for your newest project to compiling a list for your next movie marathon.
MyLifeOrganized – GTD task organizer and manager
MyLifeOrganized is a robust task organizer and manager that works on the principles of the Getting Things Done system, while also syncing all your to-do items across devices.
You’ll be able to:
- create tasks and group them into subtasks
- compile checklists in the drag & drop interface
- keep your work in order by creating hierarchical lists
- define dependencies between tasks
Apart from that, the software also allows you to set up location-based reminders that recognize where you are (e.g. at a shopping mall) and notify you with a corresponding to-do list (e.g. a shopping list).
Available: Web, Windows, iOS, Android
Taskade – task manager and collaboration tool
Taskade is a comprehensive task management tool with rich collaboration features – you’ll be able to work on both short-term and long-term projects from a virtual workspace where all users can add tasks and create to-do lists.
The core of this task manager is its project progress system – all users will be able to view their tasks, and then mark them as complete. The more tasks you mark, the more the progress bar fills up, indicating how much more you need to do to finish the project.
You’ll also be able to enjoy effective collaboration features, such as:
- team and direct chat
- video conferencing
- deadlines and reminders
- recurring tasks and team permissions
Available: Web, Windows, Mac, iOS, Android, Chrome, Firefox
Sanebox – an email manager
In gist, Sanebox is an email manager meant to help you keep your inbox clean of unwanted clutter, and highlight your priority conversations.
This tool will be able to:
- notify you of your most important messages once they arrive
- hide your inbox when needed, to help you avoid constant interruptions (through the “Do Not Disturb” features)
- remove annoying, unwanted senders
- point out if someone hasn’t replied to you, and remind you to send follow-ups
As a highlight, you’ll be able to minimize the space in your inbox usually taken up by attachments – the SaneAttachments feature lets you store attachments in Dropbox, Google Drive, or Evernote, for safe keeping.
IFTTT – a conditional statements creator
IFTTT is a conditional statements creator based on the famous “If this, then that” condition – you’ll be able to connect devices, apps, and services, and then define automations that trigger linked actions within these devices, apps, and services.
For example, you can set to have IFTTT:
- log all phone calls you make on your Android and add them to your Google Spreadsheet
- turn off the lights in your house when you set your Nest Thermostat to away
- mute your phone when Google Calendar recognizes you have a meeting scheduled
- create tasks in Todoist when you put a star next to an email in your Gmail inbox
- send missed Android phone call notifications to your Slack
These automated “recipes” are called “applets” – there are over 30 groups of applets, from those for travelers to those for educators, and each group offers an array of software combinations and commands.
Available: Web, Android, iOS
Clockify pro tip
IFTTT isn’t just a time management app, it’s a popular productivity tool – there are also other great universal tools meant to help you boost productivity, and you can check them out in our list about The best (and most popular) productivity tools.
Bear – a note-taking app
Bear is a cloud-based note-taking app meant to help you capture your thoughts and ideas, by turning them into to-do lists you can later tackle and manage.
You’ll be able to add notes, tags, and attachments, but also create links between notes, in order to weave your thoughts into a bigger picture, such as an in-depth essay, story, or blog post. To make sure your notes always stay in order, you can associate them with the right hashtags.
The app also offers a focus mode you can use when you really want to concentrate on your writing – by using this mode, you’ll hide the Notes List and Sidebar, which will bring your selected note forefront.
Available: Mac, iOS, Chrome, Firefox, Safari