A time entry is a record that describes what you were doing during a specific time period.
Each time entry has a date, start and end time, duration, and description of what was done. You can add up to 3000 characters as a time entry description. Additionally, a time entry in Clockify can contain a project, billability status, and tags.
In Clockify, there are two main ways you can add time entries: using a timer or by adding time manually.
Timer mode #
You can track time you spend working on tasks using a timer. In timer mode, all you have to do is type description and start the timer, and Clockify will record date, start and end time, and duration automatically once you stop the timer.
- Enter timer mode by clicking the clock icon in the upper left corner on the Time Tracker page.
- Type what you’re working on in the “What are you working on?” box.
- Optionally, mark time as billable, select project/task, and add tags.
- Start the timer by clicking START button.
- When you finish working, stop the timer by clicking STOP button.
Note that once you start the timer, it will keep running until you stop it; it will keep running even if you leave the page or close the browser.
When the timer is running, the favicon in the browser will change from black to blue so you have a visual cue to see if you maybe forgot to start or stop the timer. Also, Clockify will display how long the timer is running in the tab.
Continuing time entries #
When you continue working on something, you can start a timer for that activity in one click.
To continue a time entry, find the time entry you want to continue recording in your timesheet and click the play icon. Clockify will copy all the info (description, project, billability, and tags) and the timer will start ticking.
Keyboard shortcuts can be used on the Time Tracker page and will only work when you are not editing any fields (when your cursor is not active).
n = start new timer;
c = continue latest entry.
s = stop current timer;
m = switch to manual mode;
Change start time of the running timer #
You can change the start time while the timer is running by clicking on the running time. Then you can manually type in your real start time.
This is useful when you start an activity but you can’t start the timer at that moment (eg. you’re on a meeting and are away from the computer).
Running multiple timers #
You can have only one running timer on a workspace. But, if you have multiple workspaces, you can have multiple timers running at the same time, one in each workspace.
You can quickly switch between workspaces by hovering over your profile image and clicking on the workspace where you wish to switch. To create a new workspace, go to Workspaces (from the sidebar). You can also switch workspaces in all the apps.
Keep in mind that all the time you track in one workspace will not be available in the other workspaces. Each workspace is a self-contained account. If you’d like to transfer entries between your workspaces you can learn how here.
Grouping and ungrouping time entries #
Time entries for the same activity are displayed as a single time entry. Editing the group will edit each individual time entry in the group.
If you wish to see entries in chronological order, you can disable time grouping in your Personal Settings:
- Hover over your name in the sidebar and go to Personal Settings
- Check/uncheck the “Group similar time entries” option
Time tracking apps #
By using a dedicated time tracking app, you don’t have to keep Clockify open in a tab all the time. Instead, you can track time from wherever it’s most convenient for you.
In addition to the regular time tracking features, apps also come with extra functionality that’s missing in the web version, like reminders, idle detection, automatic start/stop timer, and more.
Email about a long-running timer #
If you forgot to stop the timer, Clockify can send you an email about a long-running timer (over 8 hours). You can turn on/off that option in your Profile settings.
Note: Time entries display the timestamp containing the time zone you currently set. If, when you stop the timer, the time automatically changes to a different time, check your time zone settings in Profile Settings.