How This Teal Organization Uses Clockify in Daily Operations
“If you combine the data with projects and their incomes, it’s a super-powerful combo that allows you to dig really deep into data.”
– Justyna Wasielewska
Some companies don’t operate under a traditional approach with a clearly established hierarchy — where one person leads the team, and the rest follow instructions.
One such company is the performance marketing agency MTA Digital, which follows the teal approach.
We spoke with Office Manager Justyna Wasielewska and COO Mateusz Mikołajczyk to learn how teal organizations manage their work time, organize teams, and maintain accountability.
Spoiler alert: Companies like MTA Digital use Clockify in their day-to-day operations.
What are teal organizations?
Teal organizations are companies that have distributed authority, often functioning as decentralized, self-managed teams.
Mateusz Mikołajczyk illustrated that the hierarchy doesn’t rely on CEOs and leaders to make all the decisions, but rather whoever has the most knowledge and interest in the topic:
“Being specialized in Facebook Ads, I don’t have the knowledge to decide how we should take care of our clients’ Google Ads accounts. Everyone just has a different role to play in the organization, so we could grow and evolve, and no one is superior.”
How does Clockify benefit teal organizations like MTA Digital?
Teal organizations track time regularly, so they can analyze the time spent on individual tasks and projects, and analyze the entire organization’s activities.
That’s where powerful time tracking tools like Clockify come in.
Here are the main benefits of time tracking using Clockify within teal organizations.
Benefit #1: Easy goal tracking
Mateusz believes it’s essential that employees understand the common goal within a teal organization:
“Build the infrastructure of the organization, so they could use their best skills, and help them understand the common goal, so you could achieve it together.”
Clockify by CAKE.com is a simple time tracker suitable for goal tracking — for employees and companies.
Benefit #2: Full transparency
Teal organizations like MTA Digital value transparency. Thus, Mateusz is a great supporter of radical honesty and advises companies to “be transparent — fully transparent, show everyone your perspective, and don’t hide what you think.”
Clockify’s time tracking promotes transparency, as all employees log how much they worked on each project. The app also allows you to control how much data is visible to team members.
To be fully transparent, you can allow all users to see everyone’s tracked time and project status.
Benefit #3: All data in one place
Clockify tracks both billable and non-billable hours. Users can set cost rates to easily monitor profitability.
In the words of Justyna Wasielewska, the MTA Digital team uses this data to analyze efficiency: “If you combine the data with projects and their incomes, it’s a super-powerful combo that allows you to dig really deep into data. As a result, we can better understand our business, manage teams, and find out which projects generate the most income.”
All the data regarding billable time, cost, and profit can be found in Clockify’s easy-to-understand reports.
Benefit #4: Accurate time estimations
Clockify’s Team report shows the exact number of hours tracked by each team member and the total hours tracked for each project.
Justyna likes that Clockify lets her team see this data because they can then see if they have a staff shortage:
“For example, by estimating the monthly time of each specialist and the time of the projects, we’re able to see if and how many new specialists we may need to hire in the upcoming months.”
To get accurate data in Clockify’s Team reports, schedule tasks for your team and assign the number of hours they should work on their projects. After your team tracks time spent on the tasks, you’ll see the difference between scheduled and tracked time.
Benefit #5: No more double entry across apps
Clockify integrates with over 100 apps and also allows users to create custom integrations via API. According to Justyna, the integration that helps their organization the most is “using the API and linking it to Google Sheets via Google Scripts.”
Mateusz adds that this integration helps the team manage their business’s core processes: “With this feature, we manage the basic elements of the organization’s functioning, such as the profitability of projects, the creation of reports for clients, or the payroll.”
Running a successful teal org of the future — with Clockify
MTA Digital’s time tracker of choice is Clockify by CAKE.com because, as Mateusz puts it, “Clockify does indeed have many advantages that we haven’t found in other similar tools. Some of those that made it number one for us are price, responsiveness of Clockify support, adjustability, Chrome plugin, integration with Asana, Google Calendar, and Gmail, ‘Do not allow saving time without…’ option.”
Clockify is well-suited for teal organizations — its robust time tracking capabilities and reporting system allow all types of businesses to stay on top of team schedules, responsibilities, progress, and profit.
