Employee Attendance Tracker Excel Templates

Free employee attendance tracking templates for tracking work time, PTO, and events. Download, customize, and fill out.

Excel • Google Spreadsheet

Employee Attendance Tracker Excel Templates (daily, weekly, monthly)

Why keep track of employee attendance

Keeping employee attendance records at work helps both remote and office-based companies identify and address a number of matters:

  1. Identify any attendance-related issues in your company
  2. Reduce absenteeism
  3. Improve employee productivity and morale through accurate and timely time-off requests and approvals
  4. Make it easier to schedule vacations on the whole
  5. Embrace working remotely
  6. Ensure employees are paid on time
  7. Analyze employee productivity to make better scheduling decisions
  8. Analyze employee productivity to make better hiring decisions

Tracking attendance is also useful when you want to compare employee attendance with the time employees spend on sick leave, personal leave, or vacations.

In order to track your employees’ attendance, it’s best that you use a staff attendance register. Depending on the type of the employee attendance records you’re using, you and your employees will be able to mark, track, and view:

  • Employee time in and time out for the day
  • Attendance per day, week, month, or year
  • Break time per day
  • The days employees spend on personal leave
  • The days employees spend on sick leave
  • The days employees spend on vacation
  • Whether some of your employees are not showing up to work, but offering no timely explanation as to why

To help you track this data, here are 12 employee attendance templates you, your HR team, or your employees can easily fill out in Excel or Google Sheets, and which you or your HR team can later analyze and draw valuable conclusions from.

Download Employee Attendance Tracking Templates

Time-bound employee attendance tracker Excel templates
Daily Employee Attendance Template Weekly Employee Attendance Template Monthly Employee Attendance Template

Event-based employee attendance tracker Excel templates
Meeting Attendance Template Training Attendance Template Event Attendance Template Volunteer Sign-In Template

Employee absence tracker Excel templates
Monthly Vacation, Sick Leave, Personal Leave Tracker Template

Visitor and appointment tracker Excel templates
Visitor Sign-In-Template Appointment Sign-In Template

Time-Bound Employee Attendance Tracker Excel Templates

The Time-Bound Employee Attendance Tracker Excel Templates let you track employee attendance by day, week, month, or year.

You’ll be able to track days your employees:

  • Attended work (by adding or writing “✔” in the appropriate template slots)
  • Were on Sick leave (by adding S or writing “s” in the appropriate template slots)
  • Were on Personal leave (by adding P or writing “p” in the appropriate template slots)
  • Were on Vacation (by adding V or writing “v” in the appropriate template slots)
  • Failed to show up to work or offer a timely explanation as to why they will miss work (by adding X or writing “x” in the appropriate template slots)

Where applicable, you’ll also be able to mark and track your non-working days (such as public holidays and weekend or other non-working days) by adding H or writing “h” in the appropriate template slots.

To make your templates visually distinct and easy to read and analyze, copy, and paste the right colored labels to the right slots. For a quicker approach, write the appropriate letters in the right slots.

Depending on the nature of the template, you’ll be able to calculate and track this data for each individual employee and/or for the time period covered by the template.

Each template also offers you a space to write your notes and observations.

Daily Employee Attendance Template

What’s it about?

The Daily Employee Attendance Template lets you track employee attendance by day.

First, specify the day and add the basic information for each employee (name, position, and department).

In order to visually mark the attendance status for each employee, copy and paste the right labels to the right slots (e.g. copy and paste the label or write “✔” to the attendance column next to “Employee 1” to mark that “Employee 1” has attended work for that day).

You can also mark the time each employee arrived to work and left, as well as the total time he or she spent on a break that day.

Each time you note an employee attended, was on sick leave, personal leave, vacation, or failed to show up to work or call to announce his or her absence, the counter (located next to the main table) automatically counts the totals for the entire day.

Best for what and who?

This template is great if you want to track employee attendance, sick leave, personal leave, vacation, and days they neither showed up or called to announce their absence on a daily basis.

daily attendance

Download the classic Daily Employee Attendance Template in Excel

Download the online, shareable Daily Employee Attendance Template in Google Sheets

Weekly Employee Attendance Template

What’s it about?

The Weekly Employee Attendance Template lets you track employee attendance by week.

First, specify the month and the date range for the week and add the basic information for each employee (name, position, and department).

In order to visually mark the attendance status for each employee, copy and paste the right labels to the right slots (e.g. copy and paste the S label or write “s” in a certain day slot next to “Employee 1” to mark that “Employee 1” has been on sick leave on a certain day).

Each time you note an employee attended, was on sick leave, personal leave, vacation, or failed to show up to work or call to announce his or her absence, the counter automatically counts the totals per individual employee (these statistics are available under each employee row in the main table).

You’ll also get the totals calculated for each week for all employees (these statistics are available under the main table).

Best for what and who?

This template is great if you want to track employee attendance, sick leave, personal leave, vacation, and days they neither showed up or called to announce their absence on a weekly basis. It’s also great if you want to track this data for each individual employee, as well as your team in total.

weekly attendance

Download the classic Weekly Employee Attendance Template in Excel

Download the online, shareable Weekly Employee Attendance Template in Google Sheets

Monthly Employee Attendance Template

What’s it about?

The Monthly Employee Attendance Template lets you track employee attendance by month.

First, specify the month and add the basic information for each employee (name, position, and department).

In order to visually mark the attendance status for each employee, copy and paste the right labels to the right slots (e.g. copy and paste the P label or write “p” in a certain day slot next to “Employee 1” to mark that “Employee 1” has been on personal leave on a certain day).

Each time you note an employee attended, was on sick leave, personal leave, vacation, or failed to show up to work or call to announce his or her absence, the counter automatically counts the totals per individual employee (these statistics are available under each employee row in the table).

You’ll also get the totals calculated for each month for all employees (these statistics are available under the main table).

Best for what and who?

This template is great if you want to track employee attendance, sick leave, personal leave, vacation, and days they neither showed up or called to announce their absence on a monthly basis. It’s also great if you want to track this data for each individual employee, as well as your team in total.

monthly attendance

Download the classic Monthly Employee Attendance Template in Excel

Download the online, shareable Monthly Employee Attendance Template in Google Sheets

Yearly Employee Attendance Template

What’s it about?

The Yearly Employee Attendance Template lets you track employee attendance by year.

First, select the sheet that marks a specific month and add the basic information for each employee (name, position, and department).

In order to visually mark the attendance status for each employee, copy and paste the right labels to the right slots (e.g. copy and paste the V label or write “v” in a certain day slot next to “Employee 1” to mark that “Employee 1” has been on vacation on a certain day).

Each time you note an employee attended, was on sick leave, personal leave, vacation, or failed to show up to work or call to announce his or her absence, the counter automatically counts the totals per individual employee (these statistics are available under each employee row in the table).

You’ll also get the totals calculated for each month for all employees (these statistics are available under the main table).

Best for what and who?

This template is great if you want to track employee attendance, sick leave, personal leave, vacation, and days they neither showed up or called to announce their absence on a yearly basis. It’s also great if you want to track this data for each individual employee, as well as your team in total.

yearly attendance

Download the classic Yearly Employee Attendance Template in Excel

Download the online, shareable Yearly Employee Attendance Template in Google Sheets

Event-Based Employee Attendance Tracker Excel Templates

The Event-Based Employee Attendance Tracker Excel Templates let you track attendance on meetings, training sessions, company-based events where employees serve as attendees, and company-based events where employees serve as volunteers.

Each template also offers you a space to write your notes and observations.

Meeting Attendance Template

What’s it about?

The Meeting Attendance Template lets you track the attendance of employees in meetings.

First, define the meeting title, agenda, location, organizer, date, and time.

Add your attendees and their information (name, position, and department). Mark their attendance status as “Yes” for attendees, and “No” for non-attendees, for the specified meeting date and time.

The number of people who have or haven’t attended the meeting on the specified date and time will be calculated automatically in a counter next to the main table.

Best for what and who?

This template is great for tracking attendance on any type of meeting you usually have, from daily and weekly status update meetings to team building or decision making meetings.

meeting attendance

Download the classic Meeting Attendance Template in Excel

Download the online, shareable Meeting Attendance Template in Google Sheets

Training Attendance Template

What’s it about?

The Training Attendance Template lets you track the attendance of employees in mandatory and/or voluntary training programs.

First, define the program name, level, and reference, as well as the training location, date, time, and trainer name.

Add your attendees and their information (name, position, and department). Mark their attendance status as “Yes” for attendees, and “No” for non-attendees, for the specified training session date and time.

The number of people who have or haven’t attended the training session on the specified date and time will be calculated automatically in a counter next to the main table.

Best for what and who?

This template is great for tracking attendance on any type of attendance program, from interpersonal skills and technical training programs to diversity or sensitivity training programs.

training program attendance

Download the classic Training Attendance Template in Excel

Download the online, shareable Training Attendance Template in Google Sheets

Event Attendance Template

What’s it about?

The Event Attendance Template lets you track the attendance of employees in mandatory and/or voluntary company events.

First, define the event title, purpose, location, organizer, date, and time.

Add your attendees and information (name, position, and department). Mark their attendance status as “Yes” for attendees, and “No” for non-attendees, for the specified event date and time.

The number of people who have or haven’t attended the event on the specified date and time will be calculated automatically in a counter next to the main table.

Best for what and who?

This template is great when you want to track employee attendance on any type of company event, from seminars and conferences to appreciation events.

event attendance

Download the classic Event Attendance Template in Excel

Download the online, shareable Event Attendance Template in Google Sheets

Volunteer Sign-in Template

What’s it about?

The Volunteer Sign-in Template lets you track the people who have volunteered to participate and help out in a company event.

First, define the volunteer event title, cause, location, organizer, date, and time.

Add your volunteers and their information (name, position, and department).

Specify the task/activity they are assigned with or have volunteered to do in the company event. Then, specify the date or time they are scheduled to perform the task/activity.

Add their e-mail addresses and their phone numbers in the template, in case the event organizers need an easy way to contact all or some of the volunteers, for whatever reason.

Best for what and who?

This template is great if you want your company to participate in a certain cause or reach a certain goal, and you need people to volunteer at an event to help out with achieving the said cause or goal. You’ll be able to track people who have volunteered, as well as the tasks or activities they signed up for.

volunteer event attendance

Download the classic Volunteer Sign-In Template in Excel

Download the online, shareable Volunteer Sign-In Template in Google Sheets

Employee Absence Tracker Excel Templates

The Employee Absence Tracker Excel Templates let you track the number of days your employees did not attend work due to time off, such as vacations, sick leave, or personal leave.

You’ll be able to calculate and track this data for each individual employee and the time period covered by the template.

Each template also offers you a space to write your notes and observations.

Simple Yearly Vacation, Sick Leave, and Personal Leave Tracker Template

What’s it about?

The Simple Yearly Vacation, Sick Leave, and Personal Leave Tracker Template lets you track sick leave, personal leave, or vacation days on a yearly basis, via a simple counter.

First, define the year and add the basic information for each employee (name, position, and department).

Define the number of days each of them has available for sick leave and vacation (personal leave is usually subsequently defined on an as-needed basis).

Each time someone goes on sick or personal leave, or takes vacation days, define these days in the “Spent” rows for each employee.

The number of days each employee has “Left” for sick leave or vacation will automatically decrease each time you add sick leave or vacation days next to someone’s name.

The number of days each employee has “Spent” on personal leave will be automatically added to the time off totals for the employee and the team.

The totals for sick leave, personal leave, and vacation for each employee are calculated automatically in the last column of the main table.

The totals for sick leave, personal leave, and vacation for the entire team are automatically calculated in the last row of the main table.

The totals for time off for the entire team are calculated automatically for the entire team in the last column of the last row of the main table.

Best for what and who?

This template is great if you want a simple and easy way to track how much your employees:

  • have available for sick leave and vacation per year
  • have spent on sick leave, personal leave, and vacation
  • have left for sick leave and vacation
simple time off tracker-

Download the classic Simple Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Excel

Download the online, shareable Simple Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Google Sheets

Visual Yearly Vacation, Sick Leave, Personal Leave Tracker Template

What’s it about?

The Visual Yearly Vacation, Sick Leave, Personal Leave Tracker Template lets you track the number of days your employees specifically spent on:

  • Sick leave (by adding S or writing “s” in the appropriate template slots)
  • Personal leave (by adding P or writing “p” in the appropriate template slots)
  • Vacation (by adding V or writing “v” in the appropriate template slots)

You’ll also get to mark your non-working days (such as public holidays and weekend or other non-working days) by adding H or writing “h” in the appropriate template slots.

First, select the sheet that marks a specific month and add the basic information for each employee (name, position, and department).

In order to visually mark the attendance status for each employee, copy and paste the right labels to the right slots (e.g. copy and paste the V label or write “v” in a certain day slot next to “Employee 1” to mark that “Employee 1” has been on vacation on a certain day).

Each time you note an employee was on sick leave, personal leave, or vacation, the counter automatically counts the totals per individual employee (these statistics are available under each employee row in the table).

You’ll also get the totals calculated for each month for all employees (these statistics are available under the main table).

To count with the available days for sick leave and vacation for an employee for next month, simply copy and paste the days left for sick leave and vacation from the previous month(e.g. if the “April” sheet shows Employee 1 has 19 days left for vacation and 2 days for sick leave, add these numbers to the “May” sheet under available). Continue this pattern for each subsequent month.

Best for what and who?

This template is great when you want to visually track and easily find employee sick leave, personal leave, vacation, and non-working days/public holidays throughout the entire year.

Visually tracking this data per day can help you schedule and assign work throughout the year.

For example, you and your team will know not to assign a project or task to Lisa Johnson from May 15th to May 25th because you’ll be able to see that she is on vacation during this time.

In the same line, you’ll be able to reconsider scheduling a project deadline for May 4th, because you’ll know that the company will have that day off due to a public holiday.

visual time off tracker

Download the classic Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Excel

Download the online, shareable Yearly Vacation, Sick Leave, Personal Leave Tracker Template in Google Sheets

Visitor and Appointment Tracker Excel Templates

Visitor and appointment tracker templates let you track the casual visitors and official appointees such as clients that enter your company.

Each template also offers you a space to write your notes and observations.

Visitor Sign-In Template

What’s it about?

The Visitor Sign-In Template lets you track the visitors that enter your company.

Specify the names of the visitors, who they came to see, the purpose of their visit, the date of their visit, as well as when they entered and left the company building.

Best for what and who?

This template is great when your company has occasional or frequent casual visitors (such as the family members of employees), and you want to track who and when has entered the company building.

visitor tracker

Download the classic Visitor Sign-In Template in Excel

Download the online, shareable Visitor Sign-In-Template in Google Sheets

Appointment Sign-In Template

What’s it about?

The Appointment Sign-In Template lets you track the visitors that have official appointments with the employees in your company, such as job interviewees and clients.

Specify the name of attendees, who they came to see, the purpose of their appointment, as well as their appointment dates and times.

Best for what and who?

This template is great when your company works and consults with clients, so you want to track their appointments.

appointment tracker

Download the classic Appointment Sign-In Template in Excel

Download the online, shareable Appointment Sign-In Template in Google Sheets

Why you should use attendance tracking software

When it comes to the best ways to track employee attendance, tracking attendance by using templates is simple and easy.

But, it has its limitations.

Namely, tracking attendance with a template is suitable only if your company has a smaller number of employees, so you can easily track and manually add correct information for everyone.

However, perhaps your company has the policy to measure sick leave, personal leave, or vacation time in hours, instead of days.

And, perhaps you want more detailed insights into the activities, tasks, and assignments your employees actually engage in while attending work.

In such a case, using a time tracking tool that allows the automating tracking of attendance for your team through different projects is the best solution.

Clockify is a time tracking software that allows you to easily track time on all company-related “projects”, including work attendance, break time per day, but also absent days caused by sick leave, personal leave, or vacations. Here’s how.

How to track attendance with Clockify

To track employee attendance in the easiest way with Clockify, simply invite your team to your company workspace, and provide instructions:

Each time an employee arrives at the office (or sits down in front of the computer to work from home), he or she should start the timer on the Time Tracking page of the app.

As an alternative, employees can add the time they worked on manually, after they are done with work for the day.

Apart from this simple clock-in, clock-out approach, you can also use Clockify to track the tasks and activities your employees engage in while at work.

If you’re working on multiple work projects, define separate Clockify projects for them, and instruct employees to select and track time on these projects when working on them.

To have employees track their breaks, simply define a project called “Breaks” and have employees track the time they spend on short breaks or on lunch breaks.

Once you define a couple of projects, your employees will also be able to log their hours in a simple timesheet.

timesheet app

To streamline your workflow, you can also add specific tasks to projects, write descriptions for each time entry, define tags to specify the type of task being worked on, and more.

Later on, you can go to the Reports of the app and see at a glance who worked when, for how long, and on what. You may find the Weekly Report especially useful, as it shows you a simple and easy-to-read breakdown of the times your employees were at work on a weekly basis.

attendance report

How to track absence with Clockify

Apart from tracking attendance, you can also easily track absence with Clockify, by creating several suitable projects for this and then having employees track time on them.

clockify-employee time off tracker

For starters, you can follow the outline of the listed attendance tracking templates, and create and name separate projects for “Sick Leave”, “Vacations”, “Personal Leave”.

Or, depending on the time-off policy and workflow of your company, you can expand on this basic time off data, and have employees track time for “Half-days”, “Family Leave”, “Unpaid Leave”, “Personal Time”, and more.

However you choose to track employee time off, you’ll easily be able to create projects for each type of leave in a couple of clicks.

Afterward, your employees can track this time just like they would track their work hours:

  • with a timer
  • by adding time manually
  • by adding time in a timesheet

If the regular workday in your company is 8 hours, then you should instruct employees to add 8 hours for time off as well.

Later on, you’ll be able to view and analyze employee absence in the Reports Section of the app, and even compare absences with attendance, if you choose to view a report of all your Clockify projects at once.