In addition to using the time tracker, you can also add and review time using a special Timesheet view.
To ENABLE the Timesheet:
- Go to the Workspace page
- Click Settings
- Switch Timesheet toggle to Activate Timesheet
Timesheet view is a much quicker method for adding time and is perfect for employees who are used to filling their timesheets manually at the end of the day and need to enter a lot of time at once.
Simply select the projects/tasks you were working on during the week, and fill time for each day.
Adding time #
- Add a task from a project you were working on.
- Write how much you’ve worked on that task each day in the week.
- Add a row for each additional task you worked on
- Switch to a different week using the date navigation in the top-right corner
Time Tracker and Timesheet share your time data. So, if you add time via Time Tracker, you’ll see that time in the Timesheet, and vice versa.
All users can edit or delete their time, as long as it hasn’t been locked. You also delete time by clicking on the X. If you delete time entry in the timesheet, it will delete all the time associated with that task for that week, so be careful.
If you want to add a description or a tag to a time entry, you can use the Time Tracker or Detailed report.
Time added through the Timesheet inherit their project’s billability status. If you wish to change billability status, use the Time Tracker.
Once the Timesheet view is enabled, Project becomes a required field automatically and can’t be turned off (meaning all time entries must have a project before they can be added). Also, Description and Tag can’t be selected as required fields.
The first entry you create for that day add will get start time from your “Day start” Profile setting. Each subsequent entry will be auto-incremented, based on the order you enter time for that day.
Creating new timesheets quickly #
When a new week starts, you’ll get an empty timesheet for that week. You can quickly populate your empty timesheet with tasks using two methods:
Copy last week: If you work on the same tasks day-to-day, you can copy over the projects and tasks from your most recent timesheet, without any tracked time.
Templates: You can save a timesheet with tasks from any week as a template. Then, when your timesheet is empty, click on the desired template at the bottom, and your timesheet will be populated with all the tasks from the template.
Timesheet template will only be available for the user that created it.
Copy last week, and templates are only available when you have an empty timesheet for the selected week.
Adding time for others in Timesheet #
- Go to your Timesheet Page
- Click the Teammates button and select a teammate to view their Timesheet
- Choose a Project or a Task
- Add/edit time for that teammate
Only the owner or admins can see, add, or edit another person’s time entries in the Timesheet. Regular users can only edit their own time entries.
If you add time for someone on a project that person doesn’t have access to, they won’t be able to change, edit, or add more time for that particular project in Timesheet.
Timesheet print/PDF #
When you’re on a Timesheet page, you can get a nice print-friendly view by going to your browser’s options and clicking Print (or press Ctrl+P).
When you’re in the browser’s print mode, you’ll get an option to save the page as PDF.
If you wish to get weekly breakdown by projects or users, it’s best to use the Weekly report (which you can export in PDF).