How to Clock In and Clock Out in Clockify (Step-By-Step)

Q: How to enter time in Clockify?

To enter time in Clockify, use: Timer mode to record time spent on tasks and projects in real time, Manual mode to manually add hours, and Timesheet mode to log hours by filling out daily or weekly timesheets. If you have on-site workers, they can use the Clockify kiosk mode to clock in and out from a shared device using their personal PINs or QR codes. This allows for simple and centralized timekeeping.

Q: What is timesheet mode in Clockify?

The Clockify timesheet view allows employees to log their hours against specific tasks and projects using a spreadsheet-like layout. Clockify’s timesheet mode is ideal for employees who prefer to submit daily or weekly timesheets rather than use a running timer to track time. Furthermore, employees can submit their timesheets for approval in Clockify, allowing for a flawless approval process.

Q: What is the 7-minute rule for clocking in and out?

The 7-minute rule (or 7/8-minute rule) is a timekeeping guideline under the FLSA that allows employers to round employees’ time punches to the nearest quarter hour (15 minutes). According to the North Carolina Wage and Hour Act, employers can round employee clock-ins and outs “as long as the rounding is consistent ‘up and down’.” EXAMPLE: If an employee’s workday starts at 9:00 a.m., and they clock in one day at 9:05 a.m., the employer will round their start time “down” to 9:00 a.m. But if the same employee clocks in another day at 9:09 a.m., then the employer will round their start time “up” to 9:15 a.m.

Q: What are Clockify’s admin features for managing attendance?

Clockify offers a range of admin-level features for managing employee time and attendance, including: Time off, Time approval, Scheduling, Attendance report, Time-tracking targets and reminders, GPS tracking, and Manual employee time adjustment capabilities. With Clockify attendance tracking, managers can monitor employee work hours, track employee breaks and overtime, generate detailed time reports for payroll, and much more.

Q: How do I track my employees’ clock-ins and outs?

To accurately track employee time, you need a dedicated clock-in system that’s both easy to use and reliable — like Clockify. With Clockify, not only can you track employees’ clock-ins and outs, but also their locations, which allows for: Increased productivity, and Enhanced efficiency. To learn more about the importance of using a reliable system for tracking employee time, read about the benefits of a clock-in system.

How to Clock In and Clock Out in Clockify - cover

Set up your Clockify workspace

Adding the company logo,
Enabling features like timesheet or time off,
Choosing a time duration format, and more.

Select Team in the sidebar,
Click on Add new member,
Enter a member’s email, and
Click Send invite.

Adding members to the workspace in Clockify

How to clock in/out in the Clockify web app

Clocking in/out via timer in Clockify’s web app

Select Time tracker in the sidebar,
Enter what they’re working on,
Choose the project, and
Click the Start button to start tracking time.

Clocking in/out via manual mode in Clockify’s web app

Enter what they’ve worked on,
Choose the project,
Enter their start and end times, and
Click the Add button.

Adding time manually in Clockify’s web app

Clocking in/out via timesheets in Clockify’s web app

Select Timesheet in the sidebar,
Choose the project, and
Enter their work hours in the appropriate time slot.

Hover over a certain cell with tracked time,
Click the 3 dots,
Add start and end times, a description, or tags, and
Click Save.

How to clock in/out in the Clockify mobile app

Clocking in/out via timer in Clockify’s mobile app

Adding a new time entry in Clockify’s mobile app

Starting the timer in Clockify’s mobile app

Editing entry details in Clockify’s mobile app

Clocking in/out via manual mode in Clockify’s mobile app

Adding time manually in Clockify’s mobile app

Adding entry details in Clockify’s mobile app

The time picker in Clockify’s mobile app

Changing the start time in Clockify’s mobile app

Clocking in/out via timesheets in Clockify’s mobile app

Tap the plus sign in the bottom-right corner,
Select a project, and
Click on the appropriate time slot.

Click the appropriate time slot to log your work hours

Logging hours is easy with the Clockify mobile app

Bonus: Clocking in/out with the Clockify kiosk

How to review clock-in/out data in Clockify by CAKE.com

User,
Task and project,
Start and end time,
Date the time was tracked,
Total duration, and
Billable amount (if users tracked billable time).

Assess team productivity,
Spot and eliminate inefficiencies,
Balance workloads, and
Know which tasks or projects are truly profitable.

Start and end times,
Break time,
Work time,
Capacity,
Overtime (the difference between actual work and capacity), and
Time off.

Common clock-in/out issues in Clockify (+ fixes)

Issue #1: I forgot to clock in/out

Setting time-tracking reminders in Clockify

Clockify’s email reminder for team members

Clockify’s email reminder for admins and team managers

Issue #2: I can’t stop the timer

Open the Time tracker page,
Look for any required fields (marked with a red asterisk),
Enter the necessary information, and
Click on the Stop button.

Required fields in Clockify are marked with a red asterisk

Click on the 3 dots beside the Stop button, and
Select Discard.

Discarding the timer in Clockify’s web app

Issue #3: Timesheet discrepancy

Click on their profile icon in the upper-right corner,
Open the Preferences settings,
Scroll down to the Time settings section, and
Change their time zone to match yours.

FAQs about clocking in and out

How to enter time in Clockify?

Timer mode to record time spent on tasks and projects in real time,
Manual mode to manually add hours, and
Timesheet mode to log hours by filling out daily or weekly timesheets.

What is timesheet mode in Clockify?

What is the 7-minute rule for clocking in and out?

What are Clockify’s admin features for managing attendance?

Time off,
Time approval,
Scheduling,
Attendance report,
Time-tracking targets and reminders,
GPS tracking, and
Manual employee time adjustment capabilities.

How do I track my employees’ clock-ins and outs?

Increased productivity, and
Enhanced efficiency.

How we reviewed this post: Our writers & editors monitor the posts and update them when new information becomes available, to keep them fresh and relevant.

How To Clock In and Clock Out in Clockify: Short Guide