Pro plan features
All STANDARD features, plus:
Schedule employees and plan resources
Visualize projects assignments and shifts so you know how busy or available your team is at a glance. Plan projects on a timeline, assign who needs to work on what and when, and publish assignments so people can see what they need to work on and when.
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Record and invoice expenses
Expenses allow you to record fixed fees on projects (reimbursements, day rates, retainers, overtime pay, salaries, mileages, etc.). Later, include expenses in invoices. You can also run custom expense reports and export them as CSV or Excel.
Read moreTrack progress on fixed-fee projects
Set a monetary estimate on projects and tasks, and Clockify will track progress based on tracked billable amount and send alerts when you're about to go over budget. You can also exclude non-billable time from time estimates, set automatic resets, and compare actuals with estimates in reports.
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Set a currency for each client
Add multiple currencies and define a specific one for each client to see reports and amounts in their currencies.
Read moreTrack additional information
Add custom fields to time entries and track anything you imagine: expenses, mileage, number of processed units, job codes, location, equipment, payment status, task status, project ID, deal number, links to receipts, documentation…
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Add employee information
Add custom fields to users, like: employee ID, department, phone number, address… Later, each time entry will get that user's data so you can filter and export time entries in Excel/CSV along with user fields.
Read moreAnalyze client and project profitability
In addition to billable rates, you can also define labor costs of each user and project. Then, Clockify will calculate what each time entry costs you (doesn't matter if an entry is billable or not), and you can compare what you charge clients vs what you pay your team.
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Receive time reports via email
Select date range (eg. Last Month), filter a report by some criteria, and create a link to it. You can then mark the report as scheduled and receive a summary via email each day, week, or month.
Read moreKnow when projects are about to go over budget
Set time estimates for your projects. The moment a project comes near the allotted time, you'll get an alert via email and know that it's time to review progress.
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Prevent people from entering time manually
Enable "Force timer" and everyone in your team will have to use the timer in order to fill their timesheets. Regular users also won't be able to change start or end time of their existing entries.
Read moreFill timesheets based on screenshots
Enable screenshots and Clockify's screenshot recording app will take a screenshot every 5 minutes while your timer is running. Then, at the end of the day, you can look at the screenshots and manually categorize tracked time by project.
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See visited client sites and locations
Enable GPS tracking and every time your team start/stop the timer via Clockify mobile app (iOS/Android), the app will pick up their location and you can see all the clients that were visited that day.
Read moreKeep your team accountable
Enable this feature to avoid buddy punching and add an added layer of security to your on-site work. Review all photos in a separate admin tab for full clarity.
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Predict future project performance
Visualize project progress based on tracked time, view predictions based on scheduled assignments, and add estimates to see if the project will go over or under them.
Read moreChoose where data is hosted
Host your Clockify data in EU (Germany), UK, USA or Australia (excluding data used for CAKE.com account).
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