What is a work time calculator?

A work time calculator is a tool that automatically adds up your work hours and minutes per day or week. Simply enter your start times, end times, and break duration to get the total work time.

On top of that, Clockify’s calculator is your shortcut to tricky Excel formulas, which makes timekeeping:

• Faster,
• Easier, and
• More accurate.

Whether you’re a business or a freelancer, you’ll reap the same rewards — read more on them below.

Why should you use Clockify’s work time calculator?

A work time calculator (or work hours calculator) minimizes human error that results from manual time tracking.

Specifically, our tool comes with several practical advantages:

• 100% free — leverage all features for free and without registration,
• Precise — generate correct data automatically for better efficiency and accuracy,
• Simple — get instant results with our calculator’s intuitive interface,
• Customizable — tailor your work time results with options for time formats, breaks, and weekends, and
• Accessible — share your calculations with your team or clients, or save them for extra convenience.

These tempting perks make our digital calculator ideal for payroll and billing.

How do you use Clockify’s work hours calculator?

Need a step-by-step guide? Here’s a quick tour of how to handle our working hours calculator.

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Step #1: Select the time format

Pick your preferred time format by clicking on either 12 hours or 24 hours.

So, if you select the 12-hour format, your time will be displayed with AM or PM. If you select 24 hours (military time), our calculator will show your hours on a scale from 00:00 to 23:59.

🎓 Military Time Converter

Step #2: Add your work hours

Enter your start and end times so that they reflect your daily or weekly work hours — e.g., type in “945” for 9:45 a.m.

For faster time entry, you can either use the dropdown menu to select the time or click Now to add the current time. Note that the dropdown menus display a list of times in 30-minute intervals.

Step #3: Input your break time

To accommodate all professions and work arrangements, our work hours calculator lets you enter breaks of any length.

For breaks longer than 1 hour, you’ll have to convert minutes into the hh:mm format. To illustrate, a 90-minute break is equal to 1 hour and 30 minutes. In that case, simply type in “130.”

If you work in 2 shifts, you’ll probably find this feature especially useful.

Step #4: Enter the number of work days

Specify the number of work days for which you want to calculate your overall work hours.

You can enter a 3-digit number, which means up to 999 days of work.

Step #5: Generate and analyze the results

Click on Calculate to see overall work hours and other work time details, like:

• Total work time — number of hours and minutes in the hh:mm format, including your break, and
• Actual work time — number of hours and minutes in the hh:mm format, minus your break.

Both results are further presented in 2 ways, from minutes to decimal hours — see below.

But how do you calculate minutes and decimal hours?

To determine work time in minutes, you’ll need to convert the digital hh:mm time into minutes (1 hour equals 60 minutes). Then, divide those minutes by 60 to get the decimal hours.

For instance, 7:30 hours translates to 450 minutes. Divide it by 60 and you’ll get 7.5 — the decimal equivalent.

🎓 Decimal Hours Converter

Step #6: Share or save your results

Download or share your time-tracking calculations with teammates or clients using 3 options:

1. Generate link — copy and paste your data to others for shared access,
2. Print — view and save the calculations as a PDF file, and
3. Export (CSV) — download the results in CSV format to import them into your Excel timesheets.

Additionally, the Reset button clears all data automatically, letting you start from scratch.

Check out our calculators for more comprehensive info

While our working hours calculator shows your total work time, sometimes you need more specifics. If that’s the case, you should try out our other calculators, including:

• Time card calculator — calculate work hours and overtime pay for each workday.
• Time management calculator — use it to understand and adapt your daily, weekly, or monthly schedule via Google Sheets.
• Overtime calculator — determine overtime pay for salaried and non-salaried employees in Google Sheets.
• 8-Hour workday calculator — enter your start time to see when your 8-hour shift ends in Google Sheets.
• Labor-based calculator — figure out the exact cost of your labor-based services using Google Sheets.
• Hourly rate calculator — determine your hourly rates based on industry, location, and experience.
• PERT calculator — estimate project duration based on the Project Evaluation and Review Technique (PERT) in Google Sheets.

All mentioned calculators are available for free.

Try our free timesheet templates for extra customization

Our free printable timesheet templates are tailored to your daily, weekly, and monthly needs. Whether in digital or paper format, you can use our pre-made templates to log your:

• Start and end times,
• Tasks, and
• Projects.

For more accessibility, you can open and edit them in:

• Word,
• Excel, and
• Google Docs.

Once you’re done filling them out, you can save your timesheets as a PDF file.

Our templates are perfect for both staff and management looking to fulfill basic time tracking and payroll needs. They’re especially useful for businesses that set hourly rates and keep precise time records.

FAQs related to work time

We’ve gathered answers to the most common questions about work time. Let’s dive in!

How do you calculate your work time?

To figure out your work time, you’ll need to calculate your office hours and, optionally, subtract your break time.

Imagine you work from 9 a.m. to 5 p.m. To figure out your work hours, you would need to count the hours from 9 a.m. to 12 p.m. (which is 3 hours) and then from 12 p.m. to 5 p.m. (which is 5 hours). Adding those together will give you a total of 8 hours.

People using the 24-hour clock (military time) would only need to subtract their start time from their end time to get total hours worked.

If necessary, you can deduct your breaks or add overtime.

🎓 How to Calculate Payroll Hours

Is your lunch break considered part of your work hours?

In general, work time includes lunch breaks. For instance, an 8-hour workday typically comes with a 30-minute break.

However, you should check your company policy and local laws to check if those breaks are paid or not.

Can you use a work time calculator for business?

A work time calculator is suitable for businesses that only track total work hours (with or without breaks) — without in-depth breakdowns.

If your company policy includes paid overtime work, you’ll need a more sophisticated solution that calculates extra hours and the appropriate compensation. For example, reliable time tracking software like Clockify.

How do you determine your hourly wage?

To figure out your hourly wage, let’s walk you through the formula.

First, multiply your monthly salary by 12 to get your annual salary. Here’s an example:

Second, multiply your weekly hours by 52, the number of weeks in a year, to get your annual work hours, like this:

Third, divide your annual pay by annual work hours to get your hourly rate. Here’s how that works:

How do you calculate average work time?

To get your average work hours per week or month, you’ll need to take 2 steps:

1. Calculate average weekly work hours — multiply your total daily work hours by the number of days worked per week, and
2. Calculate average annual work hours — multiply your average weekly work hours by 52 (total number of weeks in a year).

Determining your average work hours can help you optimize various work areas, like planning or budgeting.

Pick Clockify for superior time tracking and payroll

Work time calculators are ideal for a fast count of total work hours. But full-service time trackers like Clockify offer clearer insights into your time use — from automated time tracking to simplified payroll.

Our lightweight yet effective tool raises the bar in its field with flexible time tracking features like:

• Time rounding — round time entries to the nearest X minutes to simplify payroll,
• Instant timesheets — fill in pre-designed templates to speed up your workflow, and
• Custom reports — filter particular data to explore your work patterns and easily share access.

But wait, there’s more: Clockify streamlines your billing operations by letting you:

• Set hourly rates for different employees, projects, or tasks,
• Track billable hours by marking your activities for billability, and
• Generate invoices based on billable time entries.

With accurate insights into your time and resource allocation, Clockify’s invoicing empowers you to make confident, proactive decisions about growth.

With Clockify, you can save hours and reach new productivity heights — sign up for free and get a taste of easy-breezy time tracking!