4 Ways to Leverage Time in Your Agency

Make time work for you with these tips, which you can implement today!

4 Ways to Leverage Time in Your Agency ebook

Owning or managing an agency means constantly managing time

The most valuable resource for any agency is time, so it’s important to approach time management with the right mindset, tools and purpose.

Everything you need from agency management software

Track billable and non-billable time

Employees can track time using an online timer, or enter how much they've worked manually. You can maximize your revenue and bill clients for every work minute by making sure you log every call, e-mail, and meeting.

Learn more about: Work hours tracker | Timesheet app Agency time tracker screenshot

Manage projects and progress with software for creative agencies

Create tasks and assign people to them so they can track time against them. Estimate how long each task should take and use graphs/pies to check the progress visually. If a project goes over budget, Clockify can send you an alert.

Timekeeping software for agencies with reports screenshot

Track project profitability

Reports break down all the tracked time and group it by project and client. Clockify's Detailed reports page lets you see how much of the tracked time is billable and how much you've earned that week or month based on your hourly rates. You can also export data or share a link with your client.

Learn more about: Calculating payroll | Calculating billable hours Timekeeping software for agencies with project screenshot

Perfect for all types of agencies

Digital agencies • Creative agencies • Web design agencies • BPO / Outsourcing agencies • Software / Web programming agencies • Virtual assistant agencies • Social media marketing agencies (SMM) • Search engine optimization agencies (SEO) • Recruiting agencies

How time tracking for agencies work

Step 1

Create an account

Sign up for free

Step 2

Set up projects

Create projects, categorize them by clients, and create tasks. Then, all your employees have to do is choose a project/task (and provide a brief optional description of what they're doing) and start the timer.

Set up projects for agency time tracking
Step 3

Invite your team

You can have an unlimited number of users for free (developers, designers, managers, clients).

Step 4

Track time

Your team can track time using a timer or enter their time manually. They can track time in the browser, or via desktop and mobile apps. Desktop apps come with useful features like reminders, idle detection, and more.

Agency time tracking apps
Step 5

Track time inside other apps

Install Chrome, Firefox, and Edge extensions and a timer button will appear in your favorite web apps so you can track time more easily (Trello, Asana, Todoist, etc.).

Time tracking integration for freelancers Asana Time tracking integration for freelancers Trello Time tracking integration for freelancers Todoist
Step 6

Set hourly rates

Set hourly rates for each employee and project. All your team has to do is track time and make sure time entries are marked as billable — Clockify will automatically calculate the billable amounts in reports and do the heavy-lifting itself.

Step 7

Track progress on projects

Set estimates for tasks and projects, and later compare estimated vs tracked time and get notifications when a project goes over budget.

Project status lets you compare estimated vs tracked time and track budget
Step 8

Export reports

You can run an online report and break down time tracking data however you need. When the time comes, export the report as PDF, Excel, or CSV, or share a link to the report with your client.

Download report samples: PDFCSVExcel

PDF time exports
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