Extra features

Hide time from users

Want to prevent users on your workspace from seeing all time?

Usually, people in your workspace can see everyone's time entries. But you can limit their access and hide them completely so each regular user on the workspace can only view their own entries.

Lock timesheets

Want to prevent team members from editing past timesheets?

Lock all timesheets before a certain date so only admins can make further edits. Also, your team will no longer be able to add backdated time entries. Once timesheets are locked, you can safely invoice your client and calculate payroll, knowing that no one will accidentally change the data.

Required fields

Having trouble with incomplete time entries?

Make your most important fields required so no one can create entries with missing information (like details of what was done). Once entries are properly categorized, you'll no longer have to spend hours fixing other people's timesheets.

Time rounding

Need rounded up time in reports?

Switch rounding on and off so you can analyze reports easier and send them over to clients.

Time audit

Need to clean up your reports?

Find all uncategorized entries or entries that are suspiciously short/long, and fix them. Once everything is properly labeled and cleaned up, you can lock them and share the report with clients.

Branded reports

Need professional-looking reports?

Upload your company logo and every report your export in PDF will contain your company's logo, making your reports look much more professional. Plus, PDFs will no longer have the "Created with Clockify" at the bottom.

Targets & reminders

People often forget to log their time?

Add reminders for your team where you'll detailed who needs to log how much time (eg. 40h/week). Once someone falls behind, they'll get an automatic reminder via email to log the missing time, so you'll no longer have to badger your team to log their hours.

Add time for others

Can't wait for your team to log their time?

Add time on other people's behalf right from the report. You can add time either for a single user, or for a whole group at once. Or alternatively, switch to your teammate's timesheet and quickly populate their timesheet for them. This way, you'll no longer have to wait for someone to add the missing time.

Project templates

Need to set up a lot of identical projects?

Once you have a project with tasks set up, set it as a template. Then, every time you create a new project, you'll be able select the template and have all the tasks and settings copied over to the new project. Perfect if you have a lot of similar projects for different clients.

Alerts

Need to know when a project is over budget?

Set time estimates for your projects. The moment a project comes near the alloted time, you'll get an alert via email and know that it's time to review progress.

Bulk edit

Need to find and update a lot of stuff at once?

Select all the time entries or projects you wish to update, and then edit their properties. Perfect for record keeping, like when you need to mark entries as invoiced, move them to a different project, mark projects as private, etc.

Hide pages

Need to limit access to certain information?

Hide pages that others don't need so only admins can access them. In case you have a lot of contractors, you can hide the Team page so people don't see other members, hide Projects and Reports so people can focus just on tracking time.

Automatic lock

Need to lock timesheets each day or week?

Set automatic lock and the lock date will get auto-updated each day, week, or month so you don't have to do it manually any more.

Single sign-on

Need to make sure the system is super secure?

Eliminate user passwords and require everyone in your team to log in using your company's IdP authentication system. Clockify supports all protocols (LDAP/AD, SAML2, OAuth2) used by all major identity providers (Office 365, Azure, Google, Okta, etc.)

Custom subdomain

Need a private workspace?

Create a subdomain and move your whole workspace there so your team never has to wonder if they track time in the right workspace. You can also let your employees join automatically, and they won't be able to have multiple workspaces.

Control accounts

Need a direct access to your teams' accounts?

See all your users' information, edit their name and email, manage their API keys, and log-in as them for troubleshooting purposes.

Custom fields

Need to track additional information?

Add custom fields to time entries and track anything you imagine: expenses, mileage, number of processed units, job codes, location, equipment, payment status, task status, project ID, deal number, links to receipts, documentation….

In addition to user data, you can also track project metadata (perfect for creating pivot tables and integrating Clockify with external systems).

Labor cost and profit

Need to know how profitable your projects are?

In addition to billable rates, you can also define labor costs of each user and project. Then, Clockify will calculate what each time entry costs you (doesn't matter if an entry is billable or not), and you can compare what you charge clients vs what you pay your team.

When you run a report, you can decide whether you wish to see billable amounts, costs amounts, or profit per any group you wish.

When updating hourly rates, you can choose to apply new rates retroactively: either to all entries, or to all entries since a certain date (eg. someone got a raise on 01/01/2020).

Time approval

Need to approve time before it goes to payroll?

Users can submit their weeks or holiday requests for approval. Then, the supervisor can approve (or reject) the timesheet before it goes to payroll.

Once time is approved, it can no longer be changed (not even by admin). In case of mistake, the approval has to be witdhrawn, but the written trail of who made the changes, when, and why will permanently remain.

Manager role

Need to give someone more permissions?

Make someone a team manager so they can see their team’s time and approve their timesheets.

Or, make someone a project manager so they can see tracked time on their projects and edit everything on their projects (eg. create tasks, add project members, set estimates, etc).

Force timer

Want to prevent people manually adding their time?

Enable "Force timer" and everyone in your team will have to use the timer in order to fill their timesheets. Regular users also won't be able to change start or end time of their existing entries.

Scheduled reports

Want to receive time reports via email?

Select date range (eg. Last Month), filter a report by some criteria, and create a link to it. You can then mark the report as scheduled and receive a summary via email each day, week, or month.

Import timesheets

Need to import your old timesheets from a file?

Prepare a CSV file in Excel, and then import it. Clockify will analyze the file, create any missing projects and clients, and import all the time entries in it for both you and your team.

You can also export a CSV from Clockify's Detailed report and import it right back into Clockify in some other workspace, which can be useful if you need backup or need to move a lot of time entries between workspaces.

Task rates

Do you charge different hourly rates for different tasks?

Define a special hourly rate for each task on a project, and choose which tasks are billable and which non-billable by default.

Project budget

Have fixed-fee projects?

Set a monetary estimate on projects, and Clockify will take all the time entries on that project and their hourly rates, and compare their total amount with the budget so you can know how much of the budget has been used up.

You'll also receive email alerts when a project goes close or over budget so you can notify your clients on time.

You can also turn on "Reset estimate/budget every month" so you can more easily track spending and retainers.

Invoicing

Need to make invoices based on tracked time?

You can create invoices for your clients, which you can download as PDF and send to your clients. You can make invoices from scratch, or invoice your existing time entries from Clockify.

GPS tracking

Want to see when client sites were visited?

Enable GPS tracking and every time your team start/stop the timer via Clockify mobile app (iOS/Android), the app will pick up their location and you can see all the clients that were visited that day.

Screenshots

Want to see work as it unfolds in real-time?

Enable screeshots and Clockify's screenshot recording app will take a screenshot every 5 minutes your timer is running.

Self-hosting

Need maximum data privacy and security?

Host Clockify software and all your data on your own server, or let us manage a private cloud server just for your company.

Learn more about self-hosting →