Extra features

Hide time and pages

Want to prevent users from seeing all time and pages?

Usually, people in your workspace can see everyone's time entries. But you can limit their access and hide them completely so each regular user on the workspace can only view their own entries.

You can also hide pages from the sidebar that others don't need. In case you have a lot of contractors, you can hide the Team page so people don't see other members, or hide Projects and Reports so people can focus just on tracking time.

Required fields

Having trouble with incomplete time entries?

Make your most important fields required so no one can create entries with missing information (like details of what was done). Once entries are properly categorized, you'll no longer have to spend hours fixing other people's timesheets.

Time audit

Need to clean up your reports?

Find all uncategorized entries or entries that are suspiciously short/long, and fix them. Once everything is properly labeled and cleaned up, you can lock them and share the report with clients.

Historic rates

Want to update all your past hourly rates?

When you change an hourly rate, you can choose if the new rate applies to only newly create time entries from now on, if you wish to overwrite previous rate on existing time entries, or if you wish apply the new rate from a certain date forward.

Customize export

Need to personalize reports?

When exporting reports, choose which columns you don't need in the CSV/Excel, or what you wish to be displayed on the PDF (data, charts, different report name, company logo, etc).

Bulk edit

Need to find and update a lot of stuff at once?

Select all the time entries or projects you wish to update, and then edit their properties. Perfect for record keeping, like when you need to mark entries as invoiced, move them to a different project, mark projects as private, etc.

Decimal format

Need to see and export time in decimal format?

Switch to decimal duration format, and all time will be displayed and exported in decimals (instead of the clock format).

Also, if you type a single digit in a timesheet cell, it will be treated as hour (eg. if you type 1, it will be transformed to 1h).

Add time for others

Want to enter time for your team members?

Add time on other people's behalf right from the report. You can add time either for a single user, or for a whole group at once. Or alternatively, switch to your teammate's timesheet and quickly populate their timesheet for them. This way, you'll no longer have to wait for someone to add the missing time.

Project templates

Need to set up a lot of identical projects?

Once you have a project with tasks set up, set it as a template. Then, every time you create a new project, you'll be able select the template and have all the tasks and settings copied over to the new project. Perfect if you have a lot of similar projects for different clients.

Import timesheets

Need to import your old timesheets?

Prepare a CSV file in Excel, and then import it. Clockify will analyze the file, create any missing projects and clients, and import all the time entries in it for both you and your team.

You can also export a CSV from Clockify's Detailed report and import it right back into Clockify in some other workspace, which can be useful if you need backup or need to move a lot of time entries between workspaces.

Lock timesheets

Want to prevent team members from editing past timesheets?

Lock all timesheets before a certain date so only admins can make further edits. Also, your team will no longer be able to add backdated time entries. Once timesheets are locked, you can safely invoice your client and calculate payroll, knowing that no one will accidentally change the data.

Time approval

Need to approve time before it goes to payroll?

Users can submit their weeks or holiday requests for approval. Then, the supervisor can approve (or reject) the timesheet before it goes to payroll.

Once time is approved, it can no longer be changed (not even by admin). In case of mistake, the approval has to be witdhrawn, but the written trail of who made the changes, when, and why will permanently remain.

Manager role

Need to give someone more permissions?

Make someone a team manager so they can see their team's time and approve their timesheets.

Or, make someone a project manager so they can see tracked time on their projects and edit everything on their projects (eg. create tasks, add project members, set estimates, etc).

Targets & reminders

People forget to log their time?

Create time tracking targets for groups and members (eg. 8h/day). If someone forgets to log their time, they'll get an automatic reminder via email. Or, if someone tracks too much time, admins and managers can also receive an email.

Time rounding

Need rounded up time in reports?

Switch rounding on and off so you can analyze reports easier and send them over to clients.

Task rates

Do you charge different hourly rates for different tasks?

Define a special hourly rate for each task on a project, and choose which tasks are billable and which non-billable by default.

Invoicing

Need to make invoices based on tracked time?

You can create invoices for your clients, which you can download as PDF and send to your clients. You can make invoices from scratch, or invoice your existing time entries from Clockify.

QuickBooks integration

Using QuickBooks for billing and accounting?

Connect Clockify to your QuickBooks account and sync users and customers between them. Then, go to Detailed report to review tracked time, filter out what you don't need, and then send all time logs to QuickBooks for further processing.

Time off

Need to manage leaves and balances?

Create holidays and time off policies (eg. paid vacation, banked hours, sick leaves), and add accrued time off to your team. Later, your team members can request leaves and keep track of their balance.

Expenses

Need to record and invoice expenses?

Expenses allow you to record fixed fees on projects (reimbursements, day rates, retainers, overtime pay, salaries, mileages, etc.), and later include them in invoices.

Each user can record expenses they have incurred on projects and they can attach a receipt. Expenses can be recored by sum (eg. 100 USD) or by unit (eg. 100 miles).

Labor cost and profit

Need to know how profitable your projects are?

In addition to billable rates, you can also define labor costs of each user and project. Then, Clockify will calculate what each time entry costs you (doesn't matter if an entry is billable or not), and you can compare what you charge clients vs what you pay your team.

When you run a report, you can decide whether you wish to see billable amounts, costs amounts, or profit per any group you wish.

Budget and estimates

Have fixed-fee projects?

Set a monetary estimate on projects and task, and Clockify will track project progress based on the tracked billable amount and send alerts when you're about to go over budget.

You can also see estimates and budget directly in reports, and export and share the data.

Alerts

Need to know when a project is over budget?

Set time estimates for your projects. The moment a project comes near the alloted time, you'll get an alert via email and know that it's time to review progress.

Custom fields

Need to track additional information?

Add custom fields to time entries and track anything you imagine: expenses, mileage, number of processed units, job codes, location, equipment, payment status, task status, project ID, deal number, links to receipts, documentation….

In addition to user data, you can also track project metadata (perfect for creating pivot tables and integrating Clockify with external systems).

Scheduled reports

Want to receive time reports via email?

Select date range (eg. Last Month), filter a report by some criteria, and create a link to it. You can then mark the report as scheduled and receive a summary via email each day, week, or month.

Force timer

Want to prevent people from entering time manually?

Enable "Force timer" and everyone in your team will have to use the timer in order to fill their timesheets. Regular users also won't be able to change start or end time of their existing entries.

Screenshots

Want to fill timesheets based on screenshots?

Enable screeshots and Clockify's screenshot recording app will take a screenshot every 5 minutes while your timer is running.

Then, at the end of the day, you can look at the screenshots and manually categorize tracked time by project. This way, you can track time in one chunk at the end of the day rather than having to bother with starting and stopping a timer for each different task.

GPS tracking

Want to see which client sites were visited?

Enable GPS tracking and every time your team start/stop the timer via Clockify mobile app (iOS/Android), the app will pick up their location and you can see all the clients that were visited that day.

Scheduling (coming soon)

Need to schedule teams and plan resources?

Plan when projects need to start and end, and then assign team members to them. Then, switch to Team view and define capacity for each member so you can know how busy or available your team is at a glance.

Scheduling allows you to collaborate with managers and share the plan with the entire team so everyone knows who's working on what and when.

Single sign-on

Need to make sure the system is super secure?

Eliminate user passwords and require everyone in your team to log in using your company's IdP authentication system. Clockify supports all protocols (LDAP/AD, SAML2, OAuth2) used by all major identity providers (Office 365, Azure, Google, Okta, etc.)

Custom subdomain

Need a private workspace?

Create a subdomain and move your whole workspace there so your team never has to wonder if they track time in the right workspace. You can also let your employees join automatically, and they won't be able to have multiple workspaces.

Control accounts

Need a direct access to your teams' accounts?

See all your users' information, edit their name and email, manage their API keys, and log-in as them for troubleshooting purposes.

Audit log (coming soon)

Need to keep track of all the changes?

Start recording all the actions users make in your workspace and then run audit report for any action, date, or user to see a detailed list of all changes they made (eg. see what time was added manually, which entries were updated, etc.).

Self-hosting

Need maximum data privacy and security?

Host Clockify software and all your data on your own server, or let us manage a private cloud server just for your company.

Learn more about SERVER plan →